City Clerk

Position Status: Non-Union
Supervisor: City Council
Civil Service: No
Salary: $80,000 - $90,000

 

Title:                City Clerk
Supervisor:     City Council
Grade:             N/A
Civil Service:   No
Union:             No
Classification: Exempt
Summary:
Directs all activities necessary to receive, index, record and safeguard all City records
and documents not specifically maintained by other departments; is responsible for
advertising of various public notices, and the receipt of applications for the issuance of
various licenses, serves as Clerk to the City Council, directs election activities, census
and performs work as required. Must work with the framework of Charter and City
Ordinances. Supervises clerical employees in office of City Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include the following; other duties may be assigned.

  • Supervises the receipt, index, filing and safeguarding of legal forms, documents,
    maps, vital statistics and similar papers required by law and ordinances to be made of
    record in the office of the City Clerk.
  • Assists the public and their representatives and County and State personnel by
    providing information available from office records and assisting in the interpretation
    of certain applicable laws and ordinances.
  • Supervises the distribution of license application forms, the receipt of applications
    and fees.
  • Supervises the granting of licenses and permits.
  • Maintains records of all licenses and fees not specifically under the jurisdiction of
    other City government units.
  • Serves as Clerk of the City Council preparing agenda, drafts of ordinances,
    resolutions and other Council matters; and records, distributes, and maintains records
    of actions of the Council.
  • Supervises the preparation of advertising and the advertising of such matters as public
    hearings on petitions and license applications.
  • Serves as Clerk of Board of Registrars supervising the registering of voters, the
    activities of election officials, and the conduct of election in the City.
  • Supervises the preparation for and publication of various reports, papers and
    documents ordered by the City Council.
  • Waits on public furnishing information relative to functions, procedures and
    requirements of the City Clerk’s office.

Provides guidance to the City Council when requested regarding its internal rules and
procedures and Roberts Rules of Order.

QUALIFICATIONS:
Bachelor’s Degree or considerable experience in City government in a responsible
capacity; or any equivalent combination of experience and training which provides the
required knowledge, skills and abilities. Municipal Clerk Certification or working
towards that goal. Thorough knowledge of the organization and functions of City
government; thorough knowledge of State and local statutes pertaining to Council
proceedings; thorough knowledge of State and local election statutes and regulations;
ability to write clear and accurate reports on complex subjects. Basic computer skills.
Ability to secure the cooperation of others in difficult work situations; good judgement.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand
and reach record books from high shelving. The employee frequently is required to use
hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms.
The employee is required to talk or hear.
The employee must lift and/or move up to 20 pounds. Specific vision abilities required
by this job include the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
The noise level in the work environment is usually moderate.

Interested candidates should submit applications/resumes to jobs@beverlyma.gov or mail to: City of Beverly, Human Resources, 191 Cabot Street, Beverly, MA 01915

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