Budget/Management Analyst

Supervisor: City Council President
Hours: Vary
Salary: $40.00 to $45.00 per hour

 

SUMMARY:

The City Council shall elect a Budget/Management Analyst to serve for a term of three years and until a successor is chosen and qualified.  The Budget/Management Analyst shall perform a legislative oversight and a post-audit function and shall not be involved in the day-to-day administrative detail of the financial operations of the City.  The Budget/Management Analyst shall have free access to all books, accounts, bills and vouchers of the City and shall continuously review and examine the same.  The Budget/Management Analyst shall make periodic reports thereon to the City Council, with such frequency as the City Council by ordinance, by rule or by other vote may direct, but not less frequently than quarterly.  All officials of the City shall cooperate with the Budget/management Analyst in the performance of this oversight function.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following; other duties may be assigned.

The Budget/Management Analyst shall from time to time throughout the year examine, or cause to be examined, the books and accounts of all City agencies which are entrusted with the receipt, custody or expenditure of money, including original bills on which money has been paid from the City treasury, the documentation submitted by the agency requesting payment of any such bills supporting such payment, the warrants for the payments of bills and the canceled checks on file in the office of the City Treasurer. The Budget/Management Analyst shall at least once in every year verify, or cause to be verified, the cash balance of each such City agency by the actual count of the cash on hand and by reconciliation of bank balances.

The Budget/Management Analyst shall keep the City Council President fully informed as to the results of this activity and, not less frequently than quarterly, shall make a detailed report summarizing the results of this overview to the City Council Standing Committee on Finance and Property. All reports to the full City Council shall be made through the City Council Standing Committee on Finance and Property.

The Budget/Management Analyst shall review each request which is made to the City Council by the Mayor, as provided in Beverly Home Rule Charter Section 6-7, for the transfer of funds or for a supplementary appropriation, and shall make a report to the City Council Standing Committee on Finance and Property, including a recommendation as to the action to be taken by the City Council, before the City Council acts on the matter.

When the proposed capital improvement program is submitted to the City Council by the Mayor, as required by Beverly Home Rule Charter Section 6-8, the Budget/Management Analyst shall review the proposed capital improvement program and shall, before the same is submitted to the City Council for any action, make a report, including specific recommendations for actions to be taken by the City Council concerning the capital improvement program as seem necessary, desirable or expedient.

When the proposed annual operating budget is submitted to the City Council by the Mayor, as provided in Beverly Home Rule Charter Section 6-3, the Budget/Management Analyst shall review the proposed annual operating budget and shall, before the proposed operating budget is submitted to the City Council for any action, make a report, including recommendations of specific actions to be taken by the City Council concerning the annual operating budget and any part or parts thereof as seem necessary, desirable or expedient.

The Budget/Management Analyst shall have the power and authority to call upon any agency of the City government to submit for inspection by them the agency’s books and vouchers, and to furnish any information pertaining to the financial conduct of the departments.

The Budget/Management Analyst shall be appointed as an ex-officio member of the Financial Forecasting Committee.

The Budget/Management Analyst shall have such other powers and duties as may be provided by Charter, by ordinance or by other vote of the City Council

 

QUALIFICATIONS:

Education & Experience:

Bachelor’s degree in public administration, business or a finance related discipline, and three to five years of finance/budget related experience preferred.

Knowledge of:

Principles and practices of public administration.

Principles and practices of financial accounting and reporting.

Pertinent Federal and State laws, and City Ordinances, codes and regulations

Principles and procedures of confidential record keeping.

Experience with MUNIS financials, analysis and reports.

Ability to:

Operate computer and various software necessary for performing assigned duties.

Compile, manipulate, and analyze large amounts of financial data with accuracy and attention to detail.

Understand and develop processes and structure related to financial management.

Maintain accurate print and electronic records.

Communicate clearly and concisely, both orally and in writing, and maintain effective relationships.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to stand, walk, talk and hear.  The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms, climb or balance or stoop.

 

The employee must lift and/or move up to 10 pounds.  Specific vision abilities required by this job include the ability to adjust focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

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