Activities Coordinator – Council on Aging

Position Status: Union
Supervisor: Director of Council on Aging
Grade: 10
Union: Beverly Municipal Employees Association of City Hall
Hours: 35 Hours Per Week
Salary: $40,347.59 to $46,789.63 Commensurate with experience, based on Collective Bargaining Agreement wage salary

 

Summary:

Works under the supervision of the Director and Assistant Director.  Plans and implements on- site programs and activities, day and overnight trips.  Works closely with Senior Center staff to coordinate logistics and arrangements for events.   Maintains records and financial accounting for each trip and/or event. Enthusiastic, outgoing personality and an affinity for working with seniors required.  Outstanding communication, interpersonal, organizational, computer, and multi-tasking skills required.  Follow-through and attention to detail is critical.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following; other duties may be assigned.

 

  • Responsible for planning and organizing all leisure time activities for the Council on Aging, Senior Community Center.
  •  Coordinates all internal and external events, including booking speakers and entertainers and arranging sponsorships for special events.
  •  Compiles and maintains statistical information for all activities. Prepares registration forms for each event and monitors sign-ups and cash receipts.  Uses “My Senior Center” software to input program information and data.
  • Develops promotional materials, flyers and publicity for all events. Submits program information and details for monthly newsletter by deadline.
  • Works with outside vendors, travel agencies and other COA’s to arrange group trips, discounts and joint activities.
  • Responsible for analyzing the leisure time and recreational needs of the Center and it’s participants and planning activities and events to meet identified needs; conducting needs assessment on an annual basis.
  • Works with Volunteer Coordinator, Building Manager and Transportation Coordinator to coordinate logistics and program plans.
  • Works with Senior Clerk to process cash and check receipts and submits invoices for payment.
  • Works with Receptionist to advertise programs through local media outlets.
  • Determines coverage needs for activities and events and works with Volunteer Coordinator to recruit volunteers to assist as needed.
  • Maintain inventory of activity supplies and materials; orders and/or shops for supplies on a regular basis.
  • Responsible for the bookkeeping and statistical record keeping for each activity.
  • Assist the Director and Assistant Director as needed.

 

 

QUALIFICATIONS:

  • Associates Degree in gerontology, social services, recreation, physical education, public health, human services or related field. Bachelor’s preferred.
  • Experience working within human services field. Experience with elders preferred.
  • Good social, interpersonal, listening, observation, and communication skills.
  • Ability to work with minimal direction and to multi-task.
  • Good organizational and planning and decision-making skills. Creativity and enthusiasm encouraged.
  • Ability to work some evening and weekend hours.
  • Successful completion of CORI background check.

 

SUPERVISION:

Works under the general direction of the Council on Aging Director.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is occasionally required to stand.  The employee frequently is required to walk, sit, and talk or hear.  The employee is occasionally required to use hands to finger, handle, or feel objects, reach with hands and arms; climb, balance; and stoop.

 

The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, and the ability to adjust focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

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